Results 1 to 2 of 2

Thread: Question for our Arms Room pros re maintenance recordkeeping

  1. #1
    Join Date
    Mar 2017
    Location
    SeattHELL, Soviet Socialist S***hole of Washington
    Posts
    8,404
    Feedback Score
    5 (100%)

    Lightbulb Question for our Arms Room pros re maintenance recordkeeping

    Mods, I wasn't sure if this was a better fit for AR General or AR Tech and I didn't see a "General Gunsmithing," so please move if needed.

    As I start to set up a system for electronic recordkeeping on my various firearms' servicing, maintenance etc., I was wondering how the armorers who maintain mil/LE arms rooms do it. I know somebody, I think @militarymorons , had mentioned adapting a "School Library Card" software package for checking weapons in and out of his arms-room that those after him failed to retain, and I know DOD has a package where when you scan the weapon's QR tag it loads the maintenance file.

    Software questions:
    1. Anybody else remember reading about that "library card" checkout system? I did a search in several iterations of keywords and couldn't find it again here.
    2. Is the DOD maintenance system Classified or something COTS, and what all data would I need to try to build something similar if I can't get the package COTS?

    Right now, I've started jury-rigging a mixed hardcopy/digital system, the idea being to keep the hardcopies as backups, one digital copy on a dedicated Armorer's Bench netbook/tablet and another digital on a flash-drive or SD card physically attached to the weapon.

    Things I'm thinking to include:
    --Shipping invoices/purchase receipts for parts and shop work-orders for professional labor.
    --Firing logs from each range session.
    --Other relevant documents and photographs.

    The digital side, I've been building a three-tab Excel spreadsheet.
    --Tab 1 - Construction and Modification has columns for: (second row is sample)
    Component Manufacturer SKU Date Bought Vendor Inv # Paid Notes Inst Date Replaced Part
    Gas Tube Brownells 820791NT 7/7/2017 Brownells MSU12345 8.99 7/21/2017 Crapco POS

    --Tab 2 - Operation has columns for (again, 2nd row is sample):
    Date 1st Round in Group Last in Group Ammo Mfr Load Proj. Lot # Activity Observed Malfunction
    12/21/2017 1 5 Crapco GRBG-223 55gr FMJ OOICU812 Function Check #5, Failure to Lock Open

    --Tab 3 - Maintenance has columns for (again, second row is example, continued from previous table):
    Date Rounds Procedure Faulty Components Replacement Components
    12/21/2017 5 Discontinue Incompatible Ammo Use Crapco GRBG-223 Lake City FC262


    Other than the Excel file, PDF copies of the invoices and maybe digital photos of any quirks like exact mounting positions for accessories, what all else would be appropriate to include on a dedicated flash drive for that specific weapon?

    Maybe I'm overthinking this since I have no intention of becoming a professional gunsmith or armorer, but I was thinking that if I set the same standards and use as close as possible to the same tools/systems/practices, maybe that will help me maintain a quality of work closer to Professional Grade.

    If it'd help, I can toss a "dummy data" version of the spreadsheet up on my personal Dropbox mocked up to represent it in-use for y'all to try out for yourselves and suggest refinements from.
    <><><><><><><><><><><><><><><><><><><><><><><><>
    Ye best start believin' in Orwellian Dystopias, mateys... yer LIVIN' in one!--after Capt. Hector Barbossa
    Psalms 109:8, 43:1
    LIFE MEMBER - NRA & SAF; FPC MEMBER Not employed or sponsored by any manufacturer, distributor or retailer.

  2. #2
    Join Date
    Feb 2016
    Location
    USA
    Posts
    689
    Feedback Score
    0
    So unit armorers have a book of maintenance records where the actual small arms repair guys come in and do gauging. Unit armorers now can only change gas rings and extractors, oh and add back up iron sights. Do some do other things? Yes. But the whole scanning stuff doesn't fly. We have some little tags on our M4's but we just do hand receipts and weapon control logs to sign them out and keep massive binders of documents when they get services. the little tags that you're talking about fall off. The army tried to do all this fancy stuff but in reality we just have hard copies. really the only stuff we have spread sheets for is the MAL, of who's assigned what weapon and nods.

Bookmarks

Posting Permissions

  • You may not post new threads
  • You may not post replies
  • You may not post attachments
  • You may not edit your posts
  •