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Gents,
I am a fan of thinking through problems but it seems to me that there is a lot of overthinking this particular problem. How and when to add property to a trust will be governed by state law and the particulars of the trust document itself.
For example, per the Texas Property Code:
Sec. 112.006. ADDITIONS TO TRUST PROPERTY. Property may be added to an existing trust from any source in any manner unless the addition is prohibited by the terms of the trust or the property is unacceptable to the trustee.
Nothing that I am aware of in the Texas Property Code says the transfer of property must be in writing, in a schedule, etc. Generally the trust must be in writing to comply with the statute of frauds, but even that is not a hard and fast rule. Yes, you would still want to paper the transaction, like with any transfer of goods or money. The name of the NFA game is CYA.
If you have concerns about this, consult with a trust and estate attorney licensed in your state, not Internet forum regulars, including me.
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I added a comments column to my schedule A... I listed my AR as a "Short Barrel Rifle" and in the comments box I added "Pending BATFE Approval".
In doing my research I have read that some of the folks at ATF want to see the gun / receiver listed on schedule A. I think I have about 5 months left to wait before getting my stamp.